The Potomac School Privacy Policy
The Potomac School is committed to protecting the privacy of members of its community and those who interact with the school. The school has put procedures into place that help safeguard personal information provided by members of its community, as well as individuals not directly affiliated with the school.
Use of Personal Information
The school collects personal information via email, surveys, and online forms. Personal information provided to the school is not shared with non-affiliated third parties unless otherwise stated at the time of collection. When a user submits personally identifiable information, it is used only for the originally stated purpose.
Consent
In cases where consent for the use and disclosure of personal information is required, the school will seek consent from the appropriate person. In the case of a student’s personal information, the school will seek consent from the student and/or parent or guardian, depending on the circumstances and the student’s age and ability to consent to the proposed use and disclosure. The school contracts with a variety of third-party software programs, apps, and online services that may collect personal information from students in order to provide services used by the school and its students. These services are governed by their own privacy policies. Often, students are required to register by providing personal information, such as a name, email address, and/or a student ID. Notwithstanding anything herein to the contrary, Parents authorize the School to provide consent to such collection of personal information on Parents’ behalf and to provide the student’s basic information when required to do so. These third party apps and cloud services include, but are not limited to, Adobe Creative Suite, Bloomz, BrainPop, Calendly, Canva, Coding.org, Dreambox, Edpuzzle, Educreations, Epic, Explain Everything, Flip, Gizmos, Google Workspace, Kahoot, Kami, Meeting Timer, Nearpod, NoodleTools, Agenda Timer & Clock Countdown, Padlet, PearDeck, Pixlr, Prezi, Reflex Math, Scratch Jr., Seesaw, SketchUp, Sora, Soundtrap, Thinglink, Tinkercad, Typing Club, Typing.com, Vex123, VexGo, Wakelet, WeVideo and Woven Calendar.
Cookies
A cookie is a small text file stored by a browser that allows a website to “remember” a user’s preferences such as calendar settings and site bookmarks. Use of a cookie is not linked to any personally identifiable information when a user is on the school’s web site. Web browsers have settings that allow users to reject cookies, selectively accept cookies, or delete cookies previously accepted. Please be aware that rejecting or deleting cookies from the school’s website may make certain functions unavailable to the user.
Log Files
The school’s goal is to ensure ease of use and ability to address the needs of the school community through its website. Like most standard website servers, the school’s servers use website statistic packages, such as Google Analytics, to analyze trends in website access and use.
Links
The school’s website contains links to other sites. These links are provided as a courtesy to site users in order to share helpful information. The school is not responsible for the privacy practices of other sites and cannot confirm how other sites may utilize information provided by users of the school’s website.
Security
The school is committed to protecting the personal and confidential information of the users of its website. When users submit personal and/or confidential information via online forms, registration, or online purchase, that information is encrypted via SSL (Secured Sockets Layer) upon submission. Credit card numbers are not permanently stored on the school’s website servers.
Non-secure Communications
Comments to blogs and social media are viewable by other users. Please be aware of this when posting personal information in these areas. The school monitors its website and other areas where postings may occur and retains the right to remove postings that are inconsistent with its culture, mission, or the best interests of its students.
Contact Information
Please contact potomac@potomacschool.org with any questions related to this privacy policy.